General Description

The Prison-to-College Pipeline Program Associate is responsible for assisting with the daily administrative operations of the Prison-to-College Pipeline (P2CP), a college-in-prison program at Otisville State Correctional Facility. The P2CP Program Associate is supervised by the P2CP Program Manager, who is supervised by the Director of Statewide Educational Initiatives. The Program Associate works in collaboration with the Director of Statewide Educational Initiatives; the P2CP Academic Director; P2CP professors; P2CP alumni; the Staff Attorney; the Intake and Support Services team; the Reentry Technical Assistance Coordinator; the Finance and Operations team; the Data Management team; several administrative departments of John Jay College, including the Admissions Office, Financial Aid Office, Office of the Registrar, Office of the Bursar, and Office of Academic Credit Evaluation; and the New York Department of Corrections and Community Supervision (DOCCS).

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Department
Institute for Justice and Opportunity

Status
Full Time

Annual Salary Range
$45,000.00 - $50,000.00

Closing Date
Sep 18, 2023 (Or Until Filled)

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Other Duties

Essential Responsibilities

Major responsibilities of the P2CP Program Associate include assistance with the day-to-day administration of P2CP, including:

• Coordinating recruitment of incarcerated applicants, including:
• Coordinating the financial aid application process for incarcerated students
• Assisting with the clearance and distribution of reading materials, school supplies, and workshop resources for incarcerated students
• Managing correspondence between the program and incarcerated students on behalf of the program
• Academic counseling and advising
• Assisting with DOCCS clearances for all faculty, staff, guest speakers, and Institute staff who support program operations at Otisville
• Scheduling classes and events between Institute staff and students at Otisville; troubleshooting in coordination with DOCCS
• Co-planning alumni networking events, including:
• Co-creating event agenda
• Creating and sending invitations
• Tracking RSVPs
• Securing space and food orders
• Providing support to program alumni to increase participation.
• Co-hosting event
• Overseeing printing, distribution, and collating of semesterly Student Evaluation of Faculty forms
• Assisting with other duties, as assigned
• Occasional travel to Otisville is required.
• Additional responsibilities include liaising with the Data Management team to assist with building out Salesforce and working with the P2CP team to regularly review relevant program data to assess trends and improve outcomes. The P2CP Program Associate also assists with preparing materials for funders, coordinating with P2CP alumni, as needed.

Qualifications

• Associate degree in public administration, criminal justice, social work, or related field is required.
• Two years administrative experience is preferred; equivalent combinations of education and experience will be considered.
• Excellent written communication and interpersonal skills
• Strong organizational skills and attention to detail
• Demonstrated ability to work collaboratively, as a member of a highly integrated team, and the ability to manage priorities independently
• Ability to effectively manage competing priorities within a fast-paced environment without sacrificing attention to detail
• A commitment to contributing to opportunity and equity for incarcerated and formerly incarcerated people
• Knowledge of the criminal justice system is preferred
• Commitment to delivering trauma-informed services
• Committed to working in an anti-racist and social justice-centered environment
• Demonstrate curiosity and a willingness to learn
• Skilled in Microsoft Office Suite: Word, Excel, Outlook, and PowerPoint
• Experience with Salesforce desirable
• A reliable form of transportation
• Ability to be cleared as a DOCCS volunteer

PLEASE SEND YOUR RESUME AND COVER LETTER.