Financial aid packages are available for anyone without institutional support to attend the 11th NCHEP. People who are formerly incarcerated will be prioritized for the Financial Aid Program. Awards will be determined by the Alliance for Higher Education in Prison Advisory Board and Team. To learn more about the Alliance for Higher Education in Prison and its Advisory Board and Team, visit https://www.higheredinprison.org/our-team. Financial aid awards will cover the cost of travel, accommodations, registration and other reimbursable expenses.
Award notification will begin on August 20, 2021. Financial aid will continue to be awarded on a rolling basis until funds are depleted. Please direct all questions to: nchep@higheredinprison.org.
Below are descriptions of the reimbursable and non-reimbursable expenses related to NCHEP costs, as well as an overview of the reimbursement process. Financial aid recipients should keep copies of all receipts as no expense can be reimbursed without a receipt.
As the conference comes to a close, all attendees who were supported by the Alliance will receive communication about how and where to submit any expenses for reimbursement, which will happen through an online form. As such, electronic copies of itemized receipts will be needed for all purchases in order to claim reimbursement. For paper receipts, it is recommended that you download a free app, such as Genius Scan or DocScan, that can take a photo and immediately create a PDF of the document. Each receipt should be saved separately, not as a single document containing all receipts. All receipts must be itemized and each item that is part of the reimbursement request must be listed on the receipt. Please look for an email for further information once the reimbursement form is active, following completion of the conference. Please direct questions to: nchep@higheredinprison.org.
Unlike many other conferences, NCHEP provides all meals for all its attendees for the duration of the conference. The NCHEP Planning Committee works diligently to ensure appropriate options are available for those with food allergies or preferences, and all attendees are given the opportunity during registration to request food accommodations. With that in mind, very few meal-related charges are reimbursable other than meals on travel days.
Eligible Expenses
Meals (not including alcohol) in advance of or after the event when participants are traveling (e.g., lunch at the airport) and following the Federal Per Diem Rate for the location (e.g., Denver = $18/breakfast; $20/lunch; and $36/dinner).
Ineligible Expenses
All financial aid recipients needing accommodations at the conference hotel must schedule their arrangements through the Alliance for Higher Education in Prison. Hotel stays must match the dates of the conference and will either be booked once you confirm a flight with the travel agent, or if not booking a flight, in communication with the Alliance. Financial aid recipients planning to stay at the conference hotel for additional nights (prior to or following the conference) will need to book these reservations independent of the accommodations booked by the Alliance and will pay for these accommodations on their own.
Please Note: All hotel stays (for the duration of the conference) must be booked with the Alliance and accommodations booked independent of the Alliance (i.e., through an online booking platform) will not be reimbursed. Financial aid recipients needing accommodations outside of the conference hotel location should communicate these needs directly to the Alliance (nchep@higheredinprison.org).
Eligible Expenses
Ineligible Expenses
The Alliance encourages all attendees to use public transit, when possible, or to share rides with others when traveling to and from the airport. With that in mind, reimbursement is available for any reasonable mode of transportation to and from the airport, both from your home location and in Denver. Occasionally, it might make more sense to drive your personal vehicle or rent a car to attend NCHEP rather than take a flight, depending on your home location. In that instance, a rental car request should be made in advance of the conference or the cost of using a personal vehicle (i.e., car mileage) in lieu of a flight (reach out to nchep@higheredinprison.org if that is your preferred arrangement).
Eligible Expenses
Ineligible Expenses
Financial aid recipients who receive assistance with air travel must book their travel through the NCHEP travel agent. The Alliance will connect each financial aid recipient to the travel agent once it is time to start booking flights. Please Note: flights booked outside of the travel agent will not be reimbursed.
Eligible Expenses
Ineligible Expenses
As the conference comes to a close, all attendees who were supported by the Alliance will receive communication about how and where to submit any expenses for reimbursement, which will happen through an online form. As such, electronic copies of itemized receipts will be needed for all purchases in order to claim reimbursement. For paper receipts, it is recommended that you download a free app, such as Genius Scan or DocScan, that can take a photo and immediately create a PDF of the document. Each receipt should be saved separately, not as a single document containing all receipts. All receipts must be itemized and each item that is part of the reimbursement request must be listed on the receipt. Please look for an email for further information once the reimbursement form is active, following completion of the conference. Please direct questions to: nchep@higheredinprison.org.
Unlike many other conferences, NCHEP provides all meals for all its attendees for the duration of the conference. The NCHEP Planning Committee works diligently to ensure appropriate options are available for those with food allergies or preferences, and all attendees are given the opportunity during registration to request food accommodations. With that in mind, very few meal-related charges are reimbursable other than meals on travel days.
Eligible Expenses
Meals (not including alcohol) in advance of or after the event when participants are traveling (e.g., lunch at the airport) and following the Federal Per Diem Rate for the location (e.g., Denver = $18/breakfast; $20/lunch; and $36/dinner).
Ineligible Expenses
All financial aid recipients needing accommodations at the conference hotel must schedule their arrangements through the Alliance for Higher Education in Prison. Hotel stays must match the dates of the conference and will either be booked once you confirm a flight with the travel agent, or if not booking a flight, in communication with the Alliance. Financial aid recipients planning to stay at the conference hotel for additional nights (prior to or following the conference) will need to book these reservations independent of the accommodations booked by the Alliance and will pay for these accommodations on their own.
Please Note: All hotel stays (for the duration of the conference) must be booked with the Alliance and accommodations booked independent of the Alliance (i.e., through an online booking platform) will not be reimbursed. Financial aid recipients needing accommodations outside of the conference hotel location should communicate these needs directly to the Alliance (nchep@higheredinprison.org).
Eligible Expenses
Ineligible Expenses
The Alliance encourages all attendees to use public transit, when possible, or to share rides with others when traveling to and from the airport. With that in mind, reimbursement is available for any reasonable mode of transportation to and from the airport, both from your home location and in Denver. Occasionally, it might make more sense to drive your personal vehicle or rent a car to attend NCHEP rather than take a flight, depending on your home location. In that instance, a rental car request should be made in advance of the conference or the cost of using a personal vehicle (i.e., car mileage) in lieu of a flight (reach out to nchep@higheredinprison.org if that is your preferred arrangement).
Eligible Expenses
Ineligible Expenses
Financial aid recipients who receive assistance with air travel must book their travel through the NCHEP travel agent. The Alliance will connect each financial aid recipient to the travel agent once it is time to start booking flights. Please Note: flights booked outside of the travel agent will not be reimbursed.
Eligible Expenses
Ineligible Expenses
As the conference comes to a close, all attendees who were supported by the Alliance will receive communication about how and where to submit any expenses for reimbursement, which will happen through an online form. As such, electronic copies of itemized receipts will be needed for all purchases in order to claim reimbursement. For paper receipts, it is recommended that you download a free app, such as Genius Scan or DocScan, that can take a photo and immediately create a PDF of the document. Each receipt should be saved separately, not as a single document containing all receipts. All receipts must be itemized and each item that is part of the reimbursement request must be listed on the receipt. Please look for an email for further information once the reimbursement form is active, following completion of the conference. Please direct questions to: nchep@higheredinprison.org.
Unlike many other conferences, NCHEP provides all meals for all its attendees for the duration of the conference. The NCHEP Planning Committee works diligently to ensure appropriate options are available for those with food allergies or preferences, and all attendees are given the opportunity during registration to request food accommodations. With that in mind, very few meal-related charges are reimbursable other than meals on travel days.
Eligible Expenses
Meals (not including alcohol) in advance of or after the event when participants are traveling (e.g., lunch at the airport) and following the Federal Per Diem Rate for the location (e.g., Denver = $18/breakfast; $20/lunch; and $36/dinner).
Ineligible Expenses
All financial aid recipients needing accommodations at the conference hotel must schedule their arrangements through the Alliance for Higher Education in Prison. Hotel stays must match the dates of the conference and will either be booked once you confirm a flight with the travel agent, or if not booking a flight, in communication with the Alliance. Financial aid recipients planning to stay at the conference hotel for additional nights (prior to or following the conference) will need to book these reservations independent of the accommodations booked by the Alliance and will pay for these accommodations on their own.
Please Note: All hotel stays (for the duration of the conference) must be booked with the Alliance and accommodations booked independent of the Alliance (i.e., through an online booking platform) will not be reimbursed. Financial aid recipients needing accommodations outside of the conference hotel location should communicate these needs directly to the Alliance (nchep@higheredinprison.org).
Eligible Expenses
Ineligible Expenses
The Alliance encourages all attendees to use public transit, when possible, or to share rides with others when traveling to and from the airport. With that in mind, reimbursement is available for any reasonable mode of transportation to and from the airport, both from your home location and in Denver. Occasionally, it might make more sense to drive your personal vehicle or rent a car to attend NCHEP rather than take a flight, depending on your home location. In that instance, a rental car request should be made in advance of the conference or the cost of using a personal vehicle (i.e., car mileage) in lieu of a flight (reach out to nchep@higheredinprison.org if that is your preferred arrangement).
Eligible Expenses
Ineligible Expenses
Financial aid recipients who receive assistance with air travel must book their travel through the NCHEP travel agent. The Alliance will connect each financial aid recipient to the travel agent once it is time to start booking flights. Please Note: flights booked outside of the travel agent will not be reimbursed.
Eligible Expenses
Ineligible Expenses