Guide for Posters and Exhibits

The Alliance for Higher Education in Prison is pleased to announce that it will be working in partnership with a local Denver printer, to support poster presenters at the 2020 NCHEP. Through this partnership, poster exhibitors are invited to have their printing costs covered by the Alliance. Here’s how the printing process will work.

  1. By October 23 (and no later), provide your design to the printer (submissions details TBD). The submission process will allow for PDF designs. You’ll also have the option of choosing either the glossy or matte printing option at this stage. Please only upload a PDF design in one size (48"x36").
  2. Leave the bill to us. Completing the submission process will automatically bill the cost of printing the poster to the Alliance--poster exhibitors will not be charged.
  3. Rest easy--the Alliance will deliver your poster to the conference. The Alliance will arrange to pick up your poster and will hold it for you at the Conference Registration Table at the conference hotel.
  4. Set up your poster once you arrive. When you arrive in Denver and get checked into the conference, please make your way to Conference Registration to complete the installation of your poster. There were be material on hand to support the instillation of your poster (e.g., tripod stands for floor and table-top; tape, poster board backing, etc).

Poster Submission Directions‍

Coming Soon

Do you need a template for your poster?

Download and use one of our conveniently templated formats for your poster. There are four options to choose from in either PDF or PowerPoint Format.

How Does the Poster Research and Design Process Work?

The research and design of your poster are the most important steps to complete prior to presenting it at the NCHEP. Please keep in mind you’ll want to have your poster designed and finalized by the middle of October for this process to work best.

  • Take your research and turn it into a compelling visual design! This can be a complicated process, and there’s no single pathway to creating an effective poster. We’ve included some ideas and helpful resources below to help get you brainstorming some ideas! Just remember--if you’d like the Alliance to take care of the printing (see below), designs will be due by October 23, so it’s never too early to get started.
  • Consider using one of our templates (.pptx, .pdf) once you’re ready to start the digital design. Good design takes time. Make sure you get an early start ... use our templates to help jumpstart some thinking or potential approaches. The PDF and PowerPoint include four template samples.
  • Make sure to leave time for soliciting and integrating feedback. Once you get your design ready, solicit some feedback on its design elements. Allow plenty of time for feedback and integration of feedback.

Style Sheet

  • Sizing: All posters should be designed at 48” by 36”. This is the only poster size that can be printed by the Alliance
  • Consider these templates as your starting points or as final designs! All templates can be edited: You can change the layout, colors, fonts, and font sizes. As you are making your edits, you should consider suggestions for content, font size, and resolution of photos and graphics, which we provided with each template. The templates are set to 48” x 36”.
  • Whether you are using PowerPoint or other software to design your poster, make sure to save in PDF format, which you will then send to print. Check out this resource for instructions on how to convert PowerPoint to PDF. Your final poster must be submitted as a PDF.

Tips/Suggestions/Best Practices

  • You might approach your poster as a networking tool. It’s a conversation starter--a preview of your amazing research, and an invitation to have people ask you more about it. Make sure the poster has ways for people to both meet you and contact you.
  • Briefly title your poster and put the short title somewhere prominent (at the top?). This might be the only title you incorporate.
  • Consider including a narrative introduction--if you do, write the introduction for those relatively unfamiliar with your research. An abstract is usually not necessary for the poster. Think of the poster itself as the abstract for your work.
  • Somehow introduce the central question or problem the research explores.
  • Find a way, if possible, to visually represent your major findings.
  • List the published materials that went into the poster research; acknowledge any additional research, collaborative, or funding support.
  • Viewers may only give your poster a few minutes of their undivided time. Try to keep text to a minimum (500-1,000 words total…for the entire poster). An overly wordy poster will distract from your design and major findings.

Suggested Timetable

  • August — Complete the poster research and early draft of design
  • September — Solicit feedback and provide integration of feedback into design
  • October — Fine polish of design
  • October 23 — Deadline for submitting post for printing (the Alliance will cover the cost of all posters submitted on/before October 23)
  • November 1-7 — Posters printing in Denver
  • November 14 — Posters available for set up at the 2020 NCHEP in Denver

Additional Resources