Johns Hopkins University is seeking an Administrative Coordinator who will provide administrative support and perform general office management duties necessary in the efficient operation of an office or program. The responsibilities of this role require significant collaboration and coordination with others. The American Prison Writing Archive (prisonwitness.org) is the first fully searchable digital archive of non-fiction essays and poetry by people who are impacted by the prison system writing about their experience inside US prisons and jails today. The APWA welcomes applications from conscientious and compassionate candidates for a full-time, hybrid Administrative Coordinator position to assist with processing and responding to submissions and inquiries, as well as contributing to a collaborative team broadening the reach and scope of the Archive. This is a grant-funded position, with funding secured for 2 years from hiring date, and possibility of renewal following.

Specific Duties & Responsibilities

• Plan, support, and organize daily activities of the office or program.
• Manage team or individual calendars; plan and schedule meetings and coordinate their associated logistics.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high.
• Level meetings. Record and draft minutes; monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records
• Control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or office contact with facilities.
• Identify and resolve administration problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms.
• Control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures to assure efficiency in
• General office operations; interpret and communicate operating policies.
• Develop and compile reports. May assist with preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• May perform some non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Coordinate preparation, set up and logistics for department/office events/functions.
• Assist with expense reports and invoice payment requests.
  

Technical Qualifications and Specialized Certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Minimum Qualifications

• High School Diploma or graduation equivalent
• Two years related experience
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Spanish language fluency preferred
• Two years professional experience working in an archive, museum, or similar
• Demonstrated cultural competency and experience engaging with Africana / African American / Latinx and LGBTQ communities, as well as legal system-involved individuals
• Demonstrated interest in carceral studies and/or related social justice projects

Classified Title: Administrative Coordinator  
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $26.00 - $33.90 HRLY (Commensurate w/ exp.)
Employee group: Full Time
Schedule: Monday - Friday / 8:30 am - 5:00 pm
FLSA Status: Non-Exempt
Location:Hybrid/Homewood Campus (3-4 days out a 5 day week)
Department name: Political Science
Personnel area: School of Arts & Sciences

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Hybrid: On-site 3-4 days a week

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